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Swindon Scouts

Wiltshire Scout County Executive Committee Training

14th July 2018 10:00 - 16:00

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Scout Association Executive Training

The training is for members of Group, District and County Executive Committees and provides an introduction to the roles and responsibilities of Executive Committees and Charity Trusteeship and is supplemented by additional sessions coveringthe roles of Officers, Recruitment and Induction, Effective Executive Committees and Finance

Objectives:

▪ Explain the primary functions and responsibilities of the Executive Committees ▪ Describe the composition of an Executive Committee at Group/District/County level. ▪ Explain who is a trustee according to the Charity Commission for England and Wales. ▪ Outline the legal requirements that you need to meet in order to be a charity trustee ▪ Demonstrate an understanding of the rules and practices that govern the actions of charity trustees in Scouting. ▪ Demonstrate knowledge of the ideal Scout Group/District/County Constitution as laid out in Policy, Organisation and Rules (POR) ▪ Describe the purpose and structure of an AGM ▪ List the places where you can find additional support, information and resources to help you in your role

The roles of Officers

▪ Understand and describe the key responsibilities and specific functions of the three main roles on the Executive Committee –Chair, Treasurer and Secretary. ▪ State the role of Managers on the Executive Committee. ▪ State the role of all executive Committee Members ▪ Explain the importance of having a good working relationship between the Group Scout Leader, District Commissioner or County Commissioner and the Chair of the relevant Executive Committee.

Recruitment and Induction

▪ Explain the importance of preparing for recruitment ▪ Outline the skills, qualities and experience that should be looked for in potential Executive Committee members ▪ Outline different recruitment methods and explain how these can be used to find new Executive Committee members ▪ Explain the importance of a good welcome, induction and ongoing support for new Executive Committee members. ▪ Suggest a programme of activities that would effectively induct a new Executive Committee member ▪ Explain the importance of succession planning and having a continuous recruitment strategy in place.

Effective Executive Committees

▪ Describe the preparation to be completed beforehand to ensure an effective Executive Committee meeting ▪ Describe how Executive Committee meetings can be run effectively and achieve their objectives ▪ Describe the tasks that should be completed after an Executive Committee meeting ▪ Describe how to plan, structure, prepare and hold an effective Annual General Meeting ▪ Explain how an Executive Committee can use sub-committees effectively ▪ Explain the purpose of an Executive Committee self assessment and how it can be used to aid development

Finance

▪ Define the role and importance of all members of the Executive Committee in financial management ▪ State the responsibilities of all members of the Executive Committee in financial management ▪ Recognise the importance of regular financial reporting and the annual independent examination of accounts ▪ Describe how to create a budget for financial planning and explain the reasons why it is an important tool for financial management ▪ Explain the difference between restricted, designated and unrestricted funds. ▪ State the purpose of a reserves policy and the principles for creating one. ▪ Summarise the importance of regular financial reporting and how to engage all Executive Committee members in contributing to discussions on financial reports ▪ Describe a range of financial controls that can be used to promote good financial management by the Executive Committee

The training will recognize experience and prior knowledge 


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